Fax To Email
Fax to Email is a special service in which you pay for a virtual fax number that automatically detects and receives faxes which are converted to PDF or TIF image files and delivered via email. Currently, such a fax to email service is available online for about $5 a month, but prices very significantly depending on providers. A fax to email service allows you to save faxes for future use, whether you like to check it again or forward a copy to someone else.
Internet faxing is more cost effective than using a regular fax machine, and offers a vast amount of additional features and benefits that will reduce your costs while increasing your business productivity. Having a fax to email functionality should be part of any business phone system these days. This is a modern computer telephony integration. Having your voicemail send to email is also useful, while IP telephony can greatly reduce your expenses.
Premierglobal.com is an example of a company offering unified messaging fax to email online service, allowing you to use your computer instead of a fax machine. The process is fairly simple, you just have to repeat the same process as sending a regular email with an attachment. In the 'To' field, just enter the fax number followed by '@fax2mail.com', attach the document and press the send button. It's as simple as that. Alternatively, if you don't want to fax the attachment, you can just type in your message in the body of the email and it will serve as the fax itself, without attaching an additional document.
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To receive faxes on your email, you will have to choose a number - local or a toll-free fax number, during the registration process. With some service providers, you have to the option to port cover your existing fax number. When a sender faxes a document to you, it will appear in the inbox of your email, just as any other regular email message. The procedure is absolutely the same for the sender, he won't pay anything more than sending to e regular fax number. The received fax gets automatically converted into a PDF file or TIFF image which is then sent as an attachment to your email inbox. Once there, you can view, print, forward it or store in your computer. Such Fax to Email systems provide several important benefits. The first one is the ease of use, because fax to email makes it easier for everyone to receive, send, store or forward faxes without having to even deal with a single sheet of paper. The computer is your fax machine. This of course saves money, cause you don't have to buy a fax machine in the first place. Privacy is also benefiting since only you will be able to read the fax, as oppose to having it at a public fax machine. The service is always on, 24x7, never runs out of paper, since it doesn't rely on paper. Fax 2 email is really flexible as all documents are stored in a digital form, just like any computer file. Considering all the benefits of fax to email services, let's examine their common use. Fax to email is used by companies to send out invoices to their customers electronically, helping them to reduce delays and get paid faster. The electronic processing of the data leads to improved efficiency and less paperwork. Fax to email is often used for managing and sending reports, contracts and other time-sensitive business documents. Receiving applications for loans, credit and other official requests is another common use. |
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